Automation of project gating process (2016-17)

Project outcomes

Sponsored by Jemena


Project title: 
Automation of project gating process
Description of the project: 

Jemena is dedicated to embracing changes in the way we as a society produce, transmit, distribute and consume energy.  Having invested millions of dollars into state of the art systems, Jemena still strive for continuous improvement with a goal of being recognised as a world leader in energy distribution.

Jemena is seeking a multi-disciplined MITI team to offer a fresh approach to overcoming some of the disconnects identified during the review of business processes related to project delivery.

Working closely with the Project Management Office, this project involves developing a more intuitive and efficient way of creating, managing and viewing critical project documents.  Jemena’s recently revised project management methodology provides a solid base for a more structured way of completing projects and the outcome from this project will markedly improve the efficiency and integrity of this process by automating previously unnecessarily manual aspects of the project delivery process.

Current systems and interfaces will need to be considered in the solutions design. These systems include - SAP, ECMS (OpenText) and SharePoint 2010. Note that the organisation is moving to SharePoint Online and Office 365 in September 2016. Flexibility in system integration will be required.

Project brief

Project brief

Sponsored by Jemena

Location: 
Melbourne CBD
Description of the project: 

Jemena is dedicated to embracing changes in the way we as a society produce, transmit, distribute and consume energy.  Having invested millions of dollars into state of the art systems, Jemena still strive for continuous improvement with a goal of being recognised as a world leader in energy distribution.

Jemena is seeking a multi-disciplined MITI team to offer a fresh approach to overcoming some of the disconnects identified during the review of business processes related to project delivery.

Working closely with the Project Management Office, this project involves developing a more intuitive and efficient way of creating, managing and viewing critical project documents.  Jemena’s recently revised project management methodology provides a solid base for a more structured way of completing projects and the outcome from this project will markedly improve the efficiency and integrity of this process by automating previously unnecessarily manual aspects of the project delivery process.

Current systems and interfaces will need to be considered in the solutions design. These systems include - SAP, ECMS (OpenText) and SharePoint 2010. Note that the organisation is moving to SharePoint Online and Office 365 in September 2016. Flexibility in system integration will be required.

Project outcomes

This project has been closed
Project Aims: 

The 4 major outcomes for this project are:

  1. Develop a tool to automate Jemena’s 7 Gate Project Governance Template (Currently Excel Based) into an interactive portal with workflows based on the Jemena provided logic. (Depending on progress of the transition to Office 365 this outcome may involve enhancing an existing portal)
  2. Develop a tool to predetermine project documentation requirements as defined by Jemena’s Project Management Methodology, based on the project’s size and requirements.
  3. Develop an automatic and pre-populated folder and file structure for each project based on the project sizing logic and subsequent document requirements as defined in outcome 2.
  4. All Data captured and generated is in a format that can be utilised for reporting purposes.

We also expect that 1 or more of the following minor outcomes be met by the team:

  • Integration of the existing Project Variation Portal (Currently SharePoint 2010) with the Project Governance Gate Portal (refer to point 1 above)
  • Integration of data into the existing Portfolio Reporting dashboard Portal (Currently SharePoint 2010).
  • The development of automatically created project dashboards.
  • Pre populating project data into template artefacts (Generally MS Office Suite).
Faculty or Department: 
Arts
Business and Economics
Engineering-Electrical & Computer Systems
Information Technology
Disciplines: 
Arts
Commerce
Computer Science
Electrical & Computer Systems Engineering
Management
Software Development & Software Engineering
Sector: 
Energy
Utilities
Employment Type: 
Scholarship
Eligibility: 
Australian residents or PR only

Applications for this project are welcome from penultimate and subsequent year undergraduates, Masters and PhD students (coursework and research) who are enrolled full-time at Monash.

Selection Criteria: 

Your application will be reviewed by senior faculty members and assessed against the following criteria:

  • Quality of covering letter, resume and on-line application form including spelling & grammar
  • Relevance of your degree to the project(s) you select
  • Skills, ability, knowledge and experience relevant to the project (s) you apply for
  • Extra - curricular activities (i.e. sports/clubs & societies/memberships)
  • Career goals & ambitions
  • Academic performance
  • Successful completion of group activity
  • Successful interview with industry partner

 Please note:

  • Scope for MITI projects are determined by the industry partners, this includes student disciplines and whether they require students at undergraduate, Masters or PhD level.
  • The final selection of the MITI project team will be made by the industry partner.
  • Each industry project will run for 12 weeks over the summer vacation period that is December 2016 through to February 2017.
  • If selected you must be available and agree to commit for the entire 12 week period. 
Duration: 
12 weeks
Max number of recipients: 
3
Application process: 

Applications are submitted online via the MITI website and must include a cover letter (no more than one page) and current CV.

 Your cover letter should include the following information:

  • why the project is of particular interest to you
  • an outline of relevant experience either through vacation work, study or other extra curricula activities
  • what you can contribute as a member of the team

Jemena

Jemena is a world class owner of energy distribution assets, currently focussing on electricity and gas throughout eastern Australia. Jemena not only wants to embrace the approaching changes to the way society needs/wants to produce, distribute and consume energy but wants to be part of that change; to build upon existing expertise, adding innovation and a customer focus to push the current boundaries to establish Jemena as not only world class but as a world leader in energy distribution. The MITI program offers Jemena an opportunity to shake the existing, accepted way of doing business with some fresh ideas.